Workflow · 5 steps

Month-end books: trial balance, income and expenditure, GST

Double-entry, held to the paisa, with the reports ready when the month ends and an auditor who can read every one.

Treasurer

Auditor

Step by step

Step 1: Record the month’s receipts and payments
Treasurer
on Receipts and payments
Each receipt goes to an income account and each payment to an expense account, such as rent, salaries or repairs. Confirmed UPI payments are already there.
What the others see: An entry that does not balance is refused, saying by how much.
Step 2: Check the trial balance
Treasurer
on Trial balance
Every account and its balance, and whether the books balance.
What the others see: Recording receipts and payments asks the treasurer for a second factor, so a stolen password is not enough.
Step 3: Read the income and expenditure
Treasurer
on Income and expenditure
The financial year so far, income against expenditure, for the parish council.
What the others see: Opening balances carried in when the books began here are included.
Step 4: Check the GST summary
Treasurer
on Tax summary
GST owed, and on what.
What the others see: The accounts can be exported for the parish’s accountant.
Step 5: The auditor reads the books
Auditor
on Finance and Change history
The auditor reads every account, report and change, and can alter none of it.
What the others see: The auditor never sees the parish directory.

How it ends

A month closed with balanced books, its reports ready, and an audit that needs no copies.

6 steps

Dues raised, paid by UPI and confirmed into the books

No gateway sits between the family and the parish. The family pays from its own UPI app, says so with the reference number or a screenshot, and the treasurer confirms it against the bank.

An office carries a role: the committee handover

Access follows the office, not the person. When a term ends the access ends with it, and the next Treasurer has the books from the day the new committee begins.

A wedding with one party from outside the parish

A partner from elsewhere becomes a member when the marriage is recorded, the couple’s household is settled in the same step, and the anniversary is remembered from then on.

Every workflow Back to Parish Bells